PonyBuy Spreadsheet Guide

Step 6: your door

Getting an answer, and getting it from the right place

Sorted by where you are in the process rather than by topic, because the question you have depends entirely on which step you are standing at.

Where this page sits

  1. 01Pick a category
  2. 02Open the item
  3. 03Order on PonyBuy
  4. 04See QC photos
  5. 05Combine and ship
  6. 06Your door
01

Getting a human

Which channel reaches someone who can see your order

There is a hierarchy here and using the wrong end of it costs days. Anything tied to a specific order should start from that order, because the enquiry thread carries the order number, the photos and the history with it.

General questions about how the service works are answered in the Help Center, which is organised by service type rather than by problem. Its beginner guide is the clearest thing on the official site, and our step by step maps onto it.

Community channels are useful for the things no support desk can answer, such as which sellers people have had luck with. They cannot look up your parcel.

  • Something specific to one order: the order enquiry on that order.
  • How the service works: the PonyBuy Help Center.
  • A first order from scratch: the official Beginner's Guide.
  • What shipping costs to your country: the shipping estimator, not support.
PonyBuy Join us on Discord banner with the blue pony mascot and gift boxes
PonyBuy's own community banner. Community channels are good for advice, not for order actions.
02

Before you order

Before you order

Is a PonyBuy spreadsheet an actual spreadsheet file?

No, and this is the single most common misunderstanding. It is a browsable product list on a website, sorted into categories, where each item links out to a seller you can order through PonyBuy. Nothing to download, nothing to keep updated.

The name survives from when people really did trade finds in shared spreadsheets. The habit moved to websites; the word did not.

Is this site official?

No. We are a PonyBuy partner and we say so on every page, but we are an independent guide. We cannot see your account, change an order or issue a refund. Product browsing happens in the product list and ordering happens on ponybuy.com.

Which marketplaces can I order from?

The Beginner's Guide names Taobao, Tmall and 1688 as the platforms whose listings are read automatically, and the site describes support for Chinese platforms including Weidian more broadly. A 1688 link is a wholesale listing and is quality checked to a different standard.

Can I get a rough shipping cost before I buy anything?

Yes, and you should. The shipping estimator takes a destination, a weight and a category and shows which lines serve that country. Guessing the weight of what you want within a couple of hundred grams is enough for a sanity check.

03

Five words that mean something specific here

  1. 01

    Spreadsheetnot a file

    A product list you browse by category, on a website. There is nothing to download and nothing to open in a desktop app, and PonyBuy does not publish it. It is a way of finding items, and every link in it points at a seller.

  2. 02

    Repshort for replica

    A replica: a copy of a branded piece, made by a factory that is not the brand. Most of what people hunt on these product lists is reps, which is why sellers describe items by batch rather than by edition. Nobody in this chain, including PonyBuy, authenticates anything.

  3. 03

    Storedstarts a clock

    Not a description, a status. It means the item has arrived, been checked and been shelved, and it is the moment the 90 day free storage window starts counting.

  4. 04

    First weight

    The first 500 g of a parcel, priced differently from everything after it. Charged once per parcel, which is the entire reason people combine orders rather than shipping each item as it arrives.

  5. 05

    Declaration

    The customs paperwork for the parcel, priced separately from shipping and given by PonyBuy as generally 8 yuan per parcel depending on method. Not the same thing as the import duty your own country may charge.

  6. 06

    Quality check

    An inspection for defects with photographs, not an opinion on whether you will like the item. It catches wrong colour, wrong size label and visible damage. It does not catch "this fabric feels cheap".

04

After you have paid for the item

Why do I pay twice?

The first payment covers the item and its domestic delivery to the PonyBuy warehouse. International shipping cannot be quoted until the goods exist and have been weighed, so it is charged as a second payment when you submit the parcel.

The gap between the two is yours to use. It is what makes combining several orders into one parcel possible.

How long can items sit in the warehouse?

Ninety days free, counted from the moment the order status becomes stored. PonyBuy states that past that window, with no delivery order and no response, goods are considered given up and will be destroyed. Each order has its own clock.

What are the quality check photos for?

They are your inspection. The item is checked for defects and photographed on arrival, and you see it before paying to ship it home. If something is wrong, this is the cheapest possible moment to find out.

Can I add something to a parcel after submitting it?

No. The parcel is priced on its weight and contents at submission. Anything you add later is a new parcel with its own first weight and handling fee, which is exactly the cost the combine calculator measures.

05

What to have ready before you write to anyone

Support replies are only as fast as the information in the first message. This is what saves a round trip.

If the problem isHave this readyStart from
The seller has not shipped to the warehouseOrder number and the date you paidThe order enquiry on that order
The quality check photos show a problemOrder number and which photo shows itThe order enquiry, before shipping
You cannot tell whether an item can be shipped on your routeItem category and destination countryThe shipping estimator, then support
A parcel has not moved for an unusual length of timeParcel number, dispatch date and the line you chosePonyBuy support
The parcel arrived damagedPhotographs of the outer packaging before you open it fullyPonyBuy support

The order enquiry thread carries the order number, the photos and the history with it, which is why anything order specific should start there rather than from a general contact form.

06

After the parcel has left

Will I pay import duty or VAT?

Possibly. It is set by your own national customs authority and billed by the carrier on arrival. It sits outside the PonyBuy fee formula and no agent can waive it. Look up your own country's threshold before ordering rather than after.

What does the insurance actually cover?

Three things. A delay on certain routes beyond 30 to 40 days from dispatch reimburses 20 per cent of the shipping cost. Seizure by customs and loss or damage in transit are compensated according to PonyBuy's published standard. Whether a given route can be insured is shown on the estimator.

My parcel is over 10 kg. Is that a problem?

It can be. PonyBuy notes that parcels over 10 kg are relatively likely to be treated as commercial, as are parcels holding many units of the same item. Commercial treatment means formal clearance and a different tax outcome. Two parcels are often cheaper than one heavy one once that is priced in.

Tracking has stopped moving. What now?

Give it the normal transit time for that line first, because scans are sparse on economy routes. If it is well past that, raise it with PonyBuy support with the parcel number ready, and check whether the route had an insurance option you took.

07

Who runs this guide

  1. 01

    An independent guide with a named editorial desk

    We write about finding products and buying them through PonyBuy. We are not PonyBuy, we have no access to your account, and we cannot see, change or refund an order.

  2. 02

    We are a PonyBuy partnerdisclosure

    Links to ponybuy.com are partner links and may earn us a commission at no extra cost to you. That is how the site is funded. It does not change what we write, which is why these pages also list the cases where you should not use an agent at all.

  3. 03

    Everything here has a date on it

    Facts were read from ponybuy.com on 3 August 2026 and are re-checked quarterly. Where a number comes from PonyBuy we say so, and where it is the company's own claim rather than a verified figure we leave it out.

08

Where to go next

  • Category

    Browse the products

    Categories, search and the finds other buyers have already posted. This is where you look at actual items and copy the link of the one you want.

    Open the product list

    No account needed to browse.

  • Goes to ponybuy.com

    Order it on PonyBuy

    Paste the link, pick colour and size, pay, see the quality check photos, then combine your items into one parcel when you are ready.

    Open ponybuy.com

    Partner link. Costs you nothing extra. We cannot see or change your orders.